How to write an advance letter to performers

I did a show at The Lincoln Lodge in Chicago last week. Great room/setup/crowd...really enjoyed it. They do a pro job running the room too. Check out this impressively detailed email sent out to performers the week of the show:

Well its the week of the big show! Looking forward to seeing you this Thursday/Friday and just in case this is your first show or you're a Lodge veteran in need of a refresher.......
 
Lincoln Lodge Performer FAQ:
 
Q: Where is The Lincoln Lodge?
A: The Lincoln Lodge is Located at the Lincoln Restaurant, 4008 N. Lincoln on the corner of Lincoln, Damen, and Irving Park.
 
Q: What time is the Show, and what time should I be there?
A: The Show starts at 9:00 pm, and performers should be there no later than 8:45 pm. If you have special technical needs (music, video etc.) you should inform the Lincoln Lodge of these needs at least a week prior to the night of your performance(s), as well as arrive no later than 8:15 pm so that all technical requirements and sound checks can be addressed.
 
Q: Am I getting paid?
A: Yes. You are paid a flat rate of $10.00 a show and a $4.00 commission per full paying audience member there to see you. The door staff keeps a running tally.
 
Your compensation will be distributed on the final night of your booking, following the end of the show (Special arrangements can be made for unusual circumstances).
 
Q: What is expected of me?
A: To arrive ready to perform at your best and to help publicize the show in any way you can.
 
Q: What Should I expect of The Lincoln Lodge?
A: You should expect that The Lincoln Lodge will do everything humanly possible to ensure that you excel in you performance. This includes providing every resource we have if needed, but please remember we are also comics and volunteers, and not technical geniuses. You can also expect to be treated with professional courtesy by staff, and cast of the Lincoln Lodge, and the Lincoln Restaurant.
 
Q: I get free drinks and food, right?
A: Sorry no. The Lincoln Lodge Budget does not provide enough funds to provide free drinks and food. Please remember that all food and drink funds go to the Lincoln Restaurant, not the Lincoln Lodge.
 
Q: Do I get any complimentary Tickets to the show?
A: Yes! You are allotted 1 free admission per performance. Please notify the Lincoln Lodge door staff on whom you are providing your complementary ticket to.
 
Q: In what order do I appear in the show, and how much time should I prepare?
A: Set lengths and position will be available at the show from the producer upon your arrival, and posted in several areas in the performance space.
1 If you are a featured comic you should prepare 10-12 minutes for each night.
2. If you are a guest comic you should prepare 8 minutes.
Please be aware that set times vary by night due to show constrictions.
3. If you are a variety act you should prepare 15 minutes.

Q: Can I cuss?
A: the Lincoln Lodge does not enforce a policy of censorship. We would hope that part of your professionalism would include not overtly offending our paying audience.
 
Q: Does the Lincoln Lodge provide a recording of my set?
A: Sorry, no. The Lincoln Lodge does try to record all of its shows but a quality recording may not always be available so you should make your own arrangements to guarantee a recording. If you wish to tape your set, you must provide your own equipment to do so. Also, please bear in mind that we do not provide a specific space to set up recording devices. You may set up equipment where space is available, as long as it does not encroach on, or obscure the view of, the Lincoln Lodge paying audience.
 
Q: Is the Lincoln Lodge a "bringer" room?
A: No. Please be aware that although there is no requirement to bring a certain number of audience members to perform at the Lincoln Lodge , we strongly encourage you to highly promote your appearance to take advantage of being seen in a showcase environment, increase your fan base, and maximize your financial compensation.
 
Q: What can I tell guests I have invited about the show?
A: Please inform any attending guests that dining is available from a full menu in the restaurant from 8:00 PM onwards and the pre-show dining is accompanied by music and a slide show. Full show information including on-line ticketing is available at www.thelincolnlodge.com if you wish to inform your guests via the wonderful world web or they can call The Lincoln Lodge info line at 773 251 1539 for details. Free parking is available in the restaurant parking lot located on the Northwest corner of Lincoln, Damen, and Irving Park.
 
Q: How can I help?
A: Contact The Lincoln Lodge for Promotional Materials for distribution, and find out about opportunities for flyering campaigns.
 
Thanks
The Lincoln Lodge


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